A LinkedIn Company Page backup is not the same thing as one administrator's personal LinkedIn export. LinkedIn says its Download your data feature provides only the member's own personal data according to LinkedIn.

For a business archive, keep four lanes separate:

  • Page posts and their media
  • Page analytics and reporting
  • Administrator access
  • Recovery information

This structure answers the practical question behind “how to back up a LinkedIn company page”: preserve the Page as an organization record, not just one person's account.

SocialGuardian lists LinkedIn among its supported platforms and says it archives posts, photos, videos, stories, captions, and metadata. Confirm that your Page is eligible, then start your archive.

Why a personal LinkedIn export is not enough

LinkedIn's official desktop download path is:

  1. Click the Me icon at the top of your LinkedIn homepage.
  2. Select Settings & Privacy from the dropdown.
  3. Click Data Privacy on the left rail.
  4. Under How LinkedIn uses your data, click Download your data.
  5. Select the data you are looking for and click Request archive.

These steps come from LinkedIn's Download your data instructions. LinkedIn says this feature is currently not available on mobile and that it provides only your own personal data according to LinkedIn. Use this as the personal-data lane, not as the sole record of Company Page posts, media, analytics, or administrators.

LinkedIn says a selected specific data type may arrive within minutes, while a larger download may take up to 24 hours. The emailed download link remains available for 72 hours according to LinkedIn. Download it promptly and store it with the personal-export records.

Identify the Page and its permissions

LinkedIn's organization documentation defines an organization URN as urn:li:organization:{organization id} and says it represents a LinkedIn Company Page according to LinkedIn's organization documentation. Put that identifier in the Page archive so the organization record is distinct from an administrator's member account.

Access is permission-dependent. LinkedIn documents rw_organization_admin for managing organization Pages and retrieving reporting data, while r_compliance is a private permission for retrieving organization posts, comments, and likes for compliance monitoring and archiving according to LinkedIn's organization documentation.

For an organization-post workflow, LinkedIn's Posts API requires the authenticated member to have r_organization_social and an eligible Page role such as ADMINISTRATOR, DIRECT_SPONSORED_CONTENT_POSTER, or CONTENT_ADMIN according to LinkedIn's Posts API documentation. If your archive process does not have the required role or permission, do not treat it as a complete Page-content backup.

Export LinkedIn Page analytics

A documented manual workflow saves a LinkedIn Company Page export as an .xls file:

  1. Sign in to LinkedIn and click your company Page in the left panel.
  2. Select the necessary tab in the upper panel.
  3. Click Export.
  4. Specify the preferred time range in the new window.
  5. Click Export again.

The .xls file is saved on your device according to the documented Page export workflow. That workflow lists performance insights, follower-gain trends, post-share insights, UGC-post insights, lifetime overview, audience and follower demographics, share performance, and post reactions and comments counts according to the same workflow.

For scheduled reporting, the documented sequence is:

  1. Select the Pages from which you want to load data.
  2. Choose the report type.
  3. Continue to specify the preferred report period, if needed.
  4. Open Transformations.
  5. Open Destinations.
  6. Select Setup a schedule.

The documented workflow says automatic refresh can be configured by interval, days of the week, hours, and time zone, with refreshes as frequent as every 15 minutes according to the Page export workflow. Treat this as the analytics lane. An analytics file does not replace the post, media, or administrator lanes.

Keep reporting separate from the underlying content archive: export the Page metrics, then preserve the posts and media they describe. Create your archive

Preserve Page posts and media

LinkedIn's Posts API can retrieve all posts authored by an organization with the author query. It supports a maximum count of 100 per page and provides a next-page link when more posts remain according to LinkedIn's Posts API documentation. Use the next-page link until the organization-post set is exhausted; do not assume one response contains the whole archive.

The API response exposes archive-relevant fields including the post ID, author organization URN, commentary, createdAt, publishedAt, lastModifiedAt, lifecycle state, and a content media ID when the post contains media according to LinkedIn's Posts API documentation. Preserve those fields alongside the downloaded asset where your process supports them.

For company-owned images, LinkedIn documents a downloadUrl, downloadUrlExpiresAt, ID, owner, and status; retrieving or uploading images with company URN owners requires ADMIN or DSC permissions for the Company Page according to LinkedIn's Images API documentation. For company-owned videos, LinkedIn documents a downloadUrl, downloadUrlExpiresAt, thumbnail, duration, ID, and status, with the same ADMIN or DSC permission requirement according to LinkedIn's Videos API documentation.

Download media promptly. LinkedIn documents that URLs can have an expiration time and that signed URLs can still expire even when an expiration is not explicitly present; store the asset identifier and expiry metadata with the downloaded file according to LinkedIn's Images API documentation.

Preserve administrators and recovery access

Maintain a centralized list of all Page administrators and their contact information. Review it every quarter and whenever a key team member departs as recommended by Bardeen.

Keep at least these fields in the access register:

  • Administrator name
  • Contact information
  • Page identifier
  • Review date

Keep the Page identifier and review date with the register so it can be checked against the organization record.

If the Page is deactivated, LinkedIn documents this recovery flow for a Page or Showcase Page super admin:

  1. Open the confirmation email received when the Page was deactivated.
  2. Click the Reactivate button in the email.

LinkedIn says the Page is restored to its latest state before deactivation, including content, settings, follower count, and admins according to LinkedIn's Page reactivation instructions.

Use an independent content archive carefully

SocialGuardian's public homepage lists LinkedIn among supported platforms and lists posts, photos, videos, reels and shorts, stories, captions and metadata, follower lists, following lists, and engagement among its backup content types according to SocialGuardian. It also says it does not ask for a password or login, offers private account access, and allows a full archive export without lock-in according to SocialGuardian.

The same homepage describes this three-step flow:

  1. Share a public @handle.
  2. Let the service archive content automatically; its examples are posts, photos, videos, and stories.
  3. Download or restore in one click.

Those are the listed SocialGuardian steps according to SocialGuardian. SocialGuardian's public homepage does not expressly identify LinkedIn Company Pages or organization-URN support, so confirm Page-specific eligibility before relying on this workflow for a business Page.

Keep the content lane independent from your analytics export. SocialGuardian lists LinkedIn support and says you can export your archive without lock-in; check the archive workflow.

Set a cadence and verify the archive

Use a different review rhythm for each lane:

For storage and recovery, CISA recommends offline, encrypted backups, regular testing of backup availability and integrity, and regular testing of backup procedures according to CISA. CISA also says version control can keep multiple variants of objects in storage, making recovery from unintended or malicious actions easier according to CISA.

Use this verification checklist after each initial archive or restore test:

  1. Confirm the archive names the Company Page with its organization URN.
  2. Confirm post pagination was completed and the archive retains post IDs, commentary, dates, lifecycle state, and media IDs where present.
  3. Confirm image and video files have their asset identifiers and expiry metadata.
  4. Confirm the analytics export opens and records its report period.
  5. Confirm the administrator register has contact information and a review date.
  6. Perform a restore or availability test and record the result.

This checklist tests the separate lanes rather than treating a personal export, analytics file, or media folder as the entire Page archive.

FAQ

Can you export a LinkedIn company Page?

A documented manual workflow exports LinkedIn Company Page data as an .xls file: sign in, open the company Page, select a tab, click Export, choose a time range, and click Export again according to the documented Page export workflow. Treat that export as the analytics/reporting lane rather than the complete content and access archive.

How do I download LinkedIn Page analytics?

Open the company Page, select the necessary tab, click Export, specify a time range, and click Export again to save the .xls file according to the Page export workflow. A scheduled workflow can select Pages, choose a report type, set a report period, open Transformations, open Destinations, and select Setup a schedule according to the same workflow.

Does LinkedIn's Download your data include company Page posts?

LinkedIn says its Download your data feature provides only the member's own personal data according to LinkedIn. Use a separate organization-content and media archive for Page posts.

How do I back up LinkedIn company Page images and videos?

LinkedIn documents company-owned image and video download URLs, asset metadata, and permission requirements; those URLs can expire, so download the media promptly and retain the identifier and expiry metadata according to LinkedIn's Images API documentation, LinkedIn's Videos API documentation, and LinkedIn's Images API guidance.

How do I preserve LinkedIn Page admins and access?

Keep a centralized list of all Page administrators and their contact information, then review it every quarter and whenever a key team member leaves as recommended by Bardeen.

How often should a business back up its LinkedIn Page?

Use the documented analytics schedule for reporting, which supports intervals, days, hours, and time zones with refreshes as frequently as every 15 minutes according to the Page export workflow. Review the administrator list quarterly and when a key team member leaves as recommended by Bardeen, and use the media-expiry rule for content downloads according to LinkedIn's Images API guidance.

Can I recover a deactivated LinkedIn Page?

Yes. A Page or Showcase Page super admin can open the deactivation confirmation email and click Reactivate according to LinkedIn's Page reactivation instructions. LinkedIn says the latest state, including content, settings, follower count, and admins, remains unchanged according to LinkedIn.

What is the difference between a personal LinkedIn data export and a company Page backup?

LinkedIn's Download your data feature supplies the member's own personal data according to LinkedIn. A Company Page backup separately preserves organization posts and media, Page analytics, and administrator access records using the relevant Page identifier and permissions according to LinkedIn's organization documentation, LinkedIn's Posts API documentation, and the Page export workflow.